FP Mailing PostBase Qi9 franking machine review

In an age where digital communication reigns supreme, the importance of tangible mail for businesses cannot be underestimated. Despite the rise of emails and electronic messaging, physical mail retains a vital role in corporate communications, client engagement, and marketing efforts. It is here that franking machines, such as the PostBase Qi9 from FP Mailing, step into the limelight, offering efficiency, cost savings, and professionalism to every item of mail sent from your business.

The PostBase Qi9 is the latest offering from FP Mailing, a company with a reputation for producing robust and innovative mailing solutions. As businesses across the UK look to optimise their mailing processes, the PostBase Qi9 presents itself as a noteworthy contender in the market. This review will delve into the features, performance, and overall value of the PostBase Qi9 to ascertain whether it stands up to the needs of modern businesses.

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FP Mailing PostBase Qi9 at a glance

Processing SpeedUp to 85 letters per minute
Weighing CapacityUp to 5kg
ConnectivityLAN and Wi-Fi
Touchscreen InterfaceColour, intuitive touch screen
DimensionsNot specified
Maximum Envelope Thickness10mm
Print QualityUp to 600 dpi
Cost Accounting FeaturesDetailed reporting capabilities
Update CapabilitiesRemote software updates
PostBase Qi9 specification
FP Mailing PostBase Qi9 franking machine

Design and usability

The PostBase Qi9 is designed with a sleek and compact form factor, making it a suitable addition to any office environment. It boasts a colour touchscreen interface that simplifies the operation, allowing users to navigate through functions and settings with minimal training required. The integration of one-touch functions and a user-friendly menu contributes to a seamless mailing experience.

Performance and features

This franking machine is more than just a pretty face; it’s a powerhouse when it comes to performance. The PostBase Qi9 is capable of processing up to 85 letters per minute, a speed that should keep up with the demands of small to medium-sized businesses with ease. Additionally, its automatic feeder and sealer streamline the process of preparing mail, saving valuable time and effort for employees.

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One of the standout features of the PostBase Qi9 is its weighing platform, which can handle parcels up to 5kg, ensuring accurate postage costs for every item sent. The machine also includes tariff rate updates, which means that businesses will always pay the correct amount for postage, avoiding the risk of over or underpayment.

Connectivity and integration

In our digital era, connectivity is key, and the PostBase Qi9 doesn’t disappoint. It offers LAN and Wi-Fi capabilities, allowing it to connect to your office network for updates and postage re-crediting without the need for a dedicated phone line. This connectivity also facilitates the tracking of postage expenses and the creation of detailed reports, which can be invaluable for budgeting and monitoring costs.

FP Mailing PostBase Qi9 price and costs

When considering the acquisition of a franking machine like the PostBase Qi9, businesses must weigh the cost against the potential savings and efficiencies. FP Mailing offers flexible pricing structures for the PostBase Qi9, including purchase and rental options to accommodate the varied budgets and needs of businesses.

DescriptionPurchase CostRental Cost
PostBase Qi9 Machine£2,000 – £3,000£50 – £100/mo
Warranty/Service Contract
(post-warranty period)
Included / VariesIncluded
Ink Cartridges (per cartridge)
(up to 18,000 impressions)
£100 – £150£100 – £150
Labels and EnvelopesVariableVariable
Additional Service & Maintenance£200 – £400/yrIncluded/Negotiable
PostBase Qi9 pricing and costs

Purchase options

The outright purchase of the PostBase Qi9 can be seen as a long-term investment in your company’s mailing infrastructure. While prices may vary depending on the supplier and any additional features or services included, businesses can expect the cost to range from £2,000 to £3,000. This one-time investment equips your office with a state-of-the-art mailing system that can lead to substantial postage savings over time.

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It’s important to note that owning the machine outright also means responsibility for any non-warranty repairs and maintenance once the initial warranty period has expired. However, for businesses with a consistent and high volume of mail, the long-term cost benefits can be significant.

Rental options

For businesses not prepared to commit to a purchase or those looking for a more cash flow-friendly solution, renting the PostBase Qi9 is an alternative worth considering. Rental agreements can vary in length, typically ranging from 12 to 60 months, and can cost between £50 to £100 per month, depending on the service level agreed upon.

The advantage of renting is that it often includes servicing, maintenance, and updates within the rental agreement, ensuring the machine remains in optimal condition without additional charges. This option also allows businesses to upgrade to newer models as technology advances, maintaining efficiency in mailing operations.

Additional cost considerations

Regardless of whether a business chooses to purchase or rent, there are additional cost factors to consider:

  • Ink cartridges: The PostBase Qi9 requires proprietary ink cartridges, which will need to be replaced periodically. The cost of these cartridges varies, but businesses can budget approximately £100 to £150 per cartridge, with each cartridge typically yielding up to 18,000 impressions.
  • Labels and envelopes: While the machine can print directly on envelopes, businesses may also need to purchase franking labels for packages and larger items, which is an additional cost to consider.
  • Service and maintenance: If not included in a rental agreement, service and maintenance contracts for purchased machines can add to the overall cost. These contracts vary but can be roughly estimated at £200 to £400 per year.

Support and maintenance

FP Mailing offers comprehensive support for the PostBase Qi9, which includes servicing and maintenance. The company has a network of technicians across the UK, ensuring that businesses can receive prompt assistance if any issues arise. Furthermore, the machine’s internal software can be updated remotely, ensuring it stays current with the latest Royal Mail pricing and regulations.

FP Mailing PostBase Qi9 – The verdict

The PostBase Qi9 franking machine from FP Mailing is a formidable entrant into the market. With its blend of efficiency, user-friendly design, and cost-saving potential, it is well-suited to the needs of modern UK businesses. Its features bring convenience and professionalism to mailing processes, offering an edge over competitors still stuck with traditional postage methods.

Businesses seeking to enhance their mailing operations would do well to consider the PostBase Qi9 as a serious investment. The initial outlay for the machine may be significant for some, but the long-term savings and operational efficiencies it delivers present a compelling case for its adoption.

In summary, the PostBase Qi9 is a testament to FP Mailing’s commitment to evolving with the needs of contemporary commerce, delivering a product that not only meets but exceeds the expectations of its users.

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