FP Mailing PostBase Qi4 franking machine review

In today’s fast-paced business environment, managing postage efficiently can be a crucial component of a smooth-running office. The FP Mailing PostBase Qi4 is a franking machine that promises to bring ease and efficiency to your mailroom operations.

This article delves into the features, performance, and overall value of the PostBase Qi4 from FP Mailing, helping UK businesses understand whether this piece of equipment is a worthy investment for their postal needs.

Video: Common questions about buying or renting a franking machine

FP Mailing PostBase Qi4 at a glance

Processing SpeedUp to 65 letters per minute
Scale CapacityIntegrated scale for items up to 5kg
ConnectivityLAN and Wi-Fi for updates and software integration
Maximum Envelope ThicknessUp to 10mm
Feeder/SealerAutomatic feeder and sealer function
Differential WeighingYes
Touchscreen InterfaceColour touchscreen for ease of navigation and operation
Dimensions (WxDxH)Varies based on configuration
Power SupplyStandard UK 220-240V AC
Mailmark TechnologyEnabled for lowest postage rates and additional functionalities
Ink Cartridge LifeApproximately 18,000 impressions (depends on usage pattern)
SecurityPIN-protected operating modes
FP Mailing PostBase Qi4 specification
FP Mailing PostBase Qi4 franking machine

Features and specifications

The PostBase Qi4 is an advanced franking machine that boasts a sleek design and user-friendly interface. One of its standout features is its colour touchscreen, which simplifies navigation and operation. This machine is designed for medium-sized businesses, balancing efficiency and compactness.

With an integrated scale, users can weigh envelopes and packages up to 5kg, ensuring accurate postage costs without the need for separate weighing equipment. The Qi4 also offers differential weighing, which allows for multiple items to be weighed and processed in quick succession – a significant time-saver.

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Connectivity is a strong point for the Qi4; it has LAN and Wi-Fi capabilities, enabling seamless updates for postage rates and software. Additionally, it has the capability to link to accounting software, allowing businesses to track and manage their postage expenses with ease.

Performance and efficiency

The PostBase Qi4 is capable of processing up to 65 letters per minute, a rate that should meet the demands of most medium-sized enterprises. The automatic feeder and sealer function simplifies the process, allowing a stack of letters to be franked with minimal human intervention.

This franking machine also offers cost-saving benefits. The use of Mailmark technology, a Royal Mail initiative, ensures users pay the lowest possible postage rates. Mailmark barcodes also provide additional functionalities, such as delivery tracking and reporting.

One of the most appreciated features is the machine’s quiet operation. It has been designed to work with minimal noise, ensuring it doesn’t disrupt the office environment.

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Ease of use

For businesses that might be concerned about the complexity of a franking machine, the PostBase Qi4 addresses these concerns with its ease of use. The touchscreen display provides intuitive menu navigation, and the machine is generally considered ‘plug and play’, with minimal setup required.

FP Mailing also offers comprehensive customer support and service plans, which means businesses can expect to receive help with any technical issues, maintenance, or general queries.

PostBase Qi4 price and costs

When evaluating the PostBase Qi4, the cost is a significant factor for any business. Understanding both the purchase and rental options can help businesses make an informed decision based on their financial circumstances and mailing requirements.

Payment OptionInitial CostMonthly CostAdditional Notes
Purchase£2,000 – £3,500N/AExcludes ongoing costs for ink, labels, maintenance.
Rental£0£25 – £70Usually includes servicing and maintenance.
Leasing£0£20 – £50End-of-lease purchase option available at a reduced cost.
FP Mailing PostBase Qi4 prices and costs

Purchase options

The outright purchase price for a new FP Mailing PostBase Qi4 franking machine typically ranges from £2,000 to £3,500, depending on the supplier and the specific configuration. This price often includes installation and a basic level of training and support.

For businesses that require additional features or customisation, the price can increase accordingly. It’s also worth noting that this price does not include ongoing costs such as ink, labels, and maintenance, which can add to the total cost of ownership over time.

Rental options

For those not willing or able to invest a lump sum upfront, renting a PostBase Qi4 can be a more manageable solution. Monthly rental costs can vary widely based on the contract length, service plans, and any additional features or support options chosen. Generally, businesses can expect to pay in the region of £25 to £70 per month to rent this machine.

Rental contracts often include servicing and maintenance, which can help prevent unexpected costs. Additionally, rental agreements may offer the flexibility to upgrade the machine if business needs change, keeping technology up to date without additional large investments.

It’s also beneficial to consider that renting a franking machine like the PostBase Qi4 allows businesses to classify the expense as an operational cost rather than a capital expenditure, which can have tax implications.

Leasing options

Leasing is another route businesses can take, which is similar to renting but typically involves a longer-term contract. Monthly leasing fees might be lower than rental fees, and at the end of the leasing period, there is often an option to purchase the machine at a reduced cost.

Lease prices can range from £20 to £50 per month, depending on the lease terms and the inclusion of maintenance packages. It’s essential to read the lease agreement thoroughly, as some contracts may include clauses relating to minimum postage spends or other commitments.


The initial cost of the PostBase Qi4 can be significant, which is a factor for any business to consider. However, the long-term savings on postage costs and the efficiency gains need to be factored into the overall value proposition.

The machine also comes with various leasing options, allowing businesses to spread the cost and avoid an upfront capital expenditure.

FP Mailing PostBase Qi4 – The verdict

The FP Mailing PostBase Qi4 is a robust, efficient, and user-friendly franking machine that can serve as a valuable addition to a medium-sized UK business’s mailroom. Its combination of performance, ease of use, and potential cost savings presents a compelling case for companies looking to streamline their postal operations.

With the backing of FP Mailing’s customer support, businesses can expect a reliable service and a machine that keeps pace with their postal needs.

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