Pitney Bowes SendPro P3000 franking machine review

Franking machines have long been an indispensable tool for UK businesses that deal with large volumes of post. Among the myriad of options available, the Pitney Bowes SendPro P3000 stands out as a high-volume postage solution designed to streamline mail processing for businesses of all sizes.

This article provides an in-depth review of the SendPro P3000 from Pitney Bowes, evaluating its features, performance, and overall value to a UK business audience.

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Pitney Bowes SendPro P3000 at a glance

Processing SpeedUp to 310 letters per minute
Envelope Feeding SystemAutomatic
Maximum Envelope ThicknessUp to 16mm
Weighing PlatformIntegrated scale with 5kg capacity
Dimensions (W x D x H)Approx. 1,638mm x 635mm x 769mm (including stacker)
ConnectivityLAN, Wi-Fi capabilities (optional)
Touch Screen DisplayColour touch screen for easy navigation
Departmental AccountingUp to 100 (expandable) accounts
Differential WeighingOptional
Power SupplyStandard UK power requirements
Dynamic ScalingYes
Print QualityUp to 1,200 dpi, thermal inkjet
Label DispenserIntegrated for easy parcel processing
AdvertisementsAllows printing of marketing messages on envelopes
Ink MonitoringAutomatic, with low-ink email alerts
Security FeaturesPassword-protected access, various user levels
Postal Rate UpdatesAutomatic, via LAN or Wi-Fi connection
Software IntegrationCompatible with Pitney Bowes Commerce Cloud solutions
Pitney Bowes SendPro P3000 specification

Overview of the Pitney Bowes SendPro P3000

The Pitney Bowes SendPro P3000 is an advanced Mailmark-approved franking machine that caters to the needs of medium to large businesses with substantial mailing requirements. It promises efficiency and cost-saving measures that could potentially revolutionise a company’s mailing process. The machine comes equipped with a range of features that facilitate faster processing of mail with minimal errors.

Pitney Bowes P3000 price – Purchase or rental

When it comes to acquiring a Pitney Bowes SendPro P3000, businesses have the option to either purchase the machine outright or to enter into a rental agreement. Both options have their own financial implications and benefits, and the best choice will depend on a company’s cash flow, postal volume, and long-term operational strategies.

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Cost TypePurchase (£)Rental (£/month)Notes
Machine Cost5,000 – 10,000N/AOne-off purchase price of the machine.
Rental FeeN/A200 – 400Monthly rental price, potentially including service.
Ink Cartridges100 – 150100 – 150Annual cost depending on volume of mail processed.
Labels50 – 10050 – 100Annual cost depending on usage.
Postage Update ServiceIncludedIncludedTypically included in the initial purchase/rental fee.
Maintenance Agreement200 – 600IncludedAnnual or monthly cost; may be included in rental fee.
Additional SuppliesVariableVariableCosts for additional accessories or specific supplies.
Total Initial Cost5,350 – 10,850200 – 400Initial cost without considering additional supplies.
Estimated Annual Running350 – 8502,400 – 4,800Annual running cost post-purchase or total annual rental.
Pitney Bowes P3000 prices and costs

Purchase costs

Purchasing a SendPro P3000 outright is a significant investment, with prices varying depending on the supplier and the package chosen. Businesses might expect to pay an estimated range of £5,000 to £10,000 for a new unit. This cost includes the franking machine along with essential components such as the weighing platform and label printer.

The advantage of purchasing the equipment is clear ownership and the potential for lower long-term costs since there are no recurring rental fees. However, businesses should also consider the additional costs of supplies, maintenance, and potential repairs after the warranty period.

Rental costs

Rental agreements offer a more flexible approach for businesses not ready to commit to a purchase. Monthly rental costs for the P3000 can range from approximately £200 to £400, varying by contract terms and service packages. This fee typically includes the rental of the equipment, along with a service level agreement that covers maintenance and technical support.

The rental option allows for easier upgrades to newer models and can be a more manageable expense for businesses that prefer to spread the cost over time.

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Whether choosing to purchase or rent, businesses must also account for the ongoing running costs of the machine. These costs include ink cartridges, labels, and the proprietary postage updating services that ensure the machine’s postage rates are current with Royal Mail’s latest pricing. These additional expenses can amount to several hundred pounds annually.

Potential for savings

Despite these costs, it’s important to note that a franking machine like the SendPro P3000 can offer potential savings. Franking mail is generally cheaper than using stamps, with discounts provided by Royal Mail for franked post. High-volume mailers may find these savings offset the costs of the machine over time.

Moreover, the efficiency and time savings realised through automated processes and integrated weighing and labelling capabilities could contribute to reduced operational expenses.

Key features

One of the P3000’s standout features is its automated feed system, capable of processing up to 310 letters per minute. This can be a tremendous boon for businesses that need to handle bulk mailing, significantly reducing the time spent on mail preparation. Additionally, the dynamic scale feature automatically weighs and measures mail to determine the correct postage, which helps avoid overpayment and underpayment issues.

Another significant advantage is the intuitive colour touch screen which provides easy navigation through the machine’s features and functions. The SendPro P3000 also boasts online connectivity, allowing users to manage accounts, track expenses, and replenish postage online—a feature that modern businesses will find particularly useful.

Performance and efficiency

In terms of performance, the SendPro P3000 is a workhorse. It can handle various mail types, including letters, parcels, and flats, without breaking a sweat. The machine’s efficiency is further enhanced by its integrated label dispenser for parcels and packages, which makes packing and shipping an integrated process.

The accuracy of the P3000 is also commendable. Its precision in printing the correct postage reduces the risk of return mail due to insufficient postage. The weighing platform is adjustable, which can handle up to 5kg, making it versatile for different mailing needs.

After-sales support

Pitney Bowes provides a robust support system for the SendPro P3000. The offering includes installation, training, and a dedicated customer service team to handle queries and troubleshooting. The availability of service agreements and maintenance plans is also a significant plus, ensuring that businesses experience minimal downtime.

Pitney Bowes SendPro P3000 – The verdict

The Pitney Bowes SendPro P3000 is a high-end franking machine that offers speed, efficiency, and accuracy for businesses with significant mailing needs. Its modern features, such as online connectivity and automated processing, make it an attractive option for businesses looking to improve their mailing operations. However, the cost factor may be a consideration for smaller businesses or those with less frequent mailing requirements.

Ultimately, the SendPro P3000 is best suited for medium to large businesses that will utilise its capacity to the fullest. For these companies, the P3000 could well be a worthwhile investment that streamlines their postal processes and yields long-term savings.

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